Public Records

By visiting the electronic repository, you will have access to view some of the Village-wide records, including property files. Please note only 10 concurrent users are able to access such records. 

ELECTRONIC REPOSITORY

A public record is defined by Florida Statutes as: all documents, papers, letters, maps, books, tapes, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business by any agency FS 119.011(1).

Florida law states that an agency must respond within a "limited reasonable time". This is the time it takes to review the request, search, retrieve and process records for release. Some requests may only take a few minutes while others may take weeks. The length of time varies by request.

If the request takes less than 30 minutes of staff time and no significant resources are expended, there is no labor charge, only the cost of duplicating the records. If the request takes more than 30 minutes of staff time you may be charged for labor.

A person requesting access to or copies of public records may not be required to disclose his or her name, address, telephone number or the like to the custodian, unless the custodian is required by law to obtain this information prior to releasing the records. As noted in AGO 80-57, a custodian must honor a request for copies of records which is sufficient to identify the records desired, whether the request is in writing, over the telephone, or in person, provided that the required fees are paid.

Miami Shores Village will provide all documents in the format in which we have them. The Village is not required to create documents in response to Public Records requests.