Job Title: Office Assistant
Salary range: $18.00 - $21.00 P/hour DOQ/E
Location: Miami Shores Village Hall
Department: Building
Hours: Full-time
Job Description:
JOB SUMMARY
Under the general supervision of the Permit Manager, performs a variety of routine clerical work in the day-to-day operations of the Department; may perform other duties as assigned.
ESSENTIAL JOB FUNCTIONS:
- Duties include data entry, records processing, updating, and filing;
- Answers telephone calls, routes, and screens calls and logs messages for all Village Hall departments;
- Maintains and monitors office supplies;
- Greets visitors and assists public by answering questions and providing information;
- Provides clerical support;
- Schedules conferences, meetings and travel arrangements for staff;
- Processes incoming mail; and
- Performs other duties as assigned.
MINIMUM REQUIREMENTS TO PERFORM WORK:
- High School Diploma or G.E.D.
- One year of experience as an administrative assistant or secretary;
- Or equivalent training, education, and/or experience; and
- Valid State of Florida Driver’s License.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Working knowledge of Village policies and procedures;
- Acts as a representative of the Village to the public;
- Working knowledge of department practices and procedures;
- Effectively and efficiently organize and track department records;
- Maintains confidentiality;
- Working knowledge of Microsoft Office Suite;
- Ability to multi-task and prioritize work; and
- Ability to communicate effectively with others.
PHYSICAL DEMANDS:
- Work requires no unusual demand for physical effort.
WORK ENVIRONMENT:
- Work environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices or meeting and training rooms, e.g., use of safe work place practices with office equipment, avoidance of trips and falls, and observance of fire and building safety regulations.
To apply please submit resume to hr@msvfl.gov. Resumes accepted through December 30, 2024.
Miami Shores Village is an Equal Opportunity /ADA/Drug Free Workplace Employer. Veterans' preference will be awarded under applicable Florida law. All resumes are subject to Florida Public Records Law.